Graduate Facilities Administrator

  • Role type
  • Permanent

  • Location/s
  • Flexible, UK

  • Closing Date
  • 17/04/2024

Job Description

Ricardo UK Ltd. Logo

Role: Graduate Facilities Administrator

Location: UK Hybrid

Role ID: 2023-1892


Our vision is to create a safe and sustainable world.

Ricardo plc is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.



We are currently looking for a Administrator - Health and Safety, Environment and Quality to support the HSEQ Team in the functional areas of HSEQ. This would be a great entry level role for someone looking to pursue and develop a career in HQ.


Key Responsibilities

  • Weekly, monthly, and annual reporting for the HSEQ Team.
  • Providing reports and compliance status of health and safety matters, DSE assessments, fire etc..
  • Co-ordinate Regional and Global Management Reviews.
  • Co-ordinate the agenda for Health & Safety Committee meetings.
  • Co-ordinate a structured programme of health & safety training throughout the Company.
  • Co-ordinate and support a full programme of documented health & safety inspections, audits, and checks.
  • Monitor and order PPE supplies as required.
  • Schedule and monitor health and safety inductions.
  • Adding non conformaties to the RIT system and providing status reports on upcoming/overdue RIT’s.
  • Arranging/ organising external audits (booking rooms, sending invitations etc..)
  • Checking travellers list and sending information to ‘new traveller’s.
  • Raising PO’s.
  • Monitoring of mailboxes including customer feedback.
  • Inputting data to systems, e.g. Figbites.
  • Administration of traveller safety.
  • Booking of occupational health appointments.

Key Competencies and Experience

  • Strong Administration.
  • Excellent planning and organisational skills.
  • Attention to detail.
  • Ability to keep to strict deadlines and adhere to procedures.
  • Able to work as part of a team.
  • Proficient in Microsoft packages, particularly Excel.
  • Ability to react to problems and resolve on own initiative.

Behavioural Competencies


Delighting the Customer

  • Promotes a culture within their team and region which responds quickly and positively to customer requests and queries.
  • Quick to address problems or inefficiencies, particularly those which have a direct impact upon the customer.
  • Looks to keep life simple for their customers, colleagues, and team by reducing red tape and promoting accountability.
  • Deals with problems quickly rather than over-complicating matters or escalating issues unnecessarily.

Ideas into Action

  • Focuses others on the future of the business and the role they have to play in supporting this.
  • Promotes the need to work in an environment which is constantly changing and evolving.
  • Values and promotes learning amongst self and others, keeps an open mind and provides opportunities for people to develop their knowledge and expertise.

Working Together

  • Invests time and energy in establishing effective working relationships with people across the business.
  • Assertive and upfront in their dealings with others whilst sensitive to their needs and concerns.

Achieving Results

  • Ensures deadlines are met and that people get what they need when they need it.
  • Provides others with clarity about the key priorities and ensures their region keeps on track.


Working here

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.


We will encourage you to use your passion and expertise to make a positive impact through the projects you work on.  Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.


Work life balance 

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.



We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health. 


Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.


Diversity, Equality, and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.


Next steps

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.


Ricardo is a Disability confident employer please advise the recruitment team via if you require any adjustments to support you throughout the recruitment process.