Bid Assistant

  • Role type
  • Internship

  • Location/s
  • Hong Kong

Job Description

Role: Bid Assistant

Location: Hong Kong

Role ID: 2024-2265


Hybrid remote/In office


Our vision is to create a safe and sustainable world.


We are currently looking for a Bid Assistant to join our Business Development team.


This role will be mainly coordinating, drafting, generating, and submitting business development materials such as expression of Interests, proposals, vendor information, statements of qualification, resumes, project experiences/case studies, and marketing materials.  Ensure client potential is maximised through coordinated account management and healthy sales pipeline.  Support Assistant Business Manager to develop and implement HKSEA Business growth plan.


Key responsibilities



  • Assist identifying new project opportunities/clients, broadening the Ricardo Rail client network and connections.
  • Producing and developing well-constructed proposals/bids
  • Coordinating with internal stakeholders (technical consultants, finance, legal) to provide valuing adding solutions to clients.
  • Support to prepare budgets for new projects.
  • MSD Opportunities and Pipeline management.


  • Development of marketing materials including project references, case studies etc.
  • Market research as required by Assistant BD Manager to investigate new markets, new services, and new industry development.
  • Conduct competitor and customer analysis when required.


  • Support specific cross business line and divisional sales opportunities as they arise in region

Key Requirements:

  • Bachelor’s degree or equivalent
  • Proficient in English, Cantonese and Mandarin. Excellent written, and interpersonal skills,
  • Excellent attention to detail.
  • Ability to summarise content with condensed key information.
  • Ability to organize, negotiate, and drive proposal schedules and support project management.
  • Proficient in MS Office 365, Adobe Creative Suite, and SharePoint applications
  • Willingness to conduct in-depth interviews with subject matter specialists or technical consultants.
  • Ability to work on and deliver multiple tasks simultaneously while maintaining accuracy.
  • Capacity to handle sensitive information and maintain a high level of confidentiality.
  • Open minded and willing to communicated and building up professional relationships.
  • Appreciation of cultural sensitivities and international diplomacy and be able to develop and maintain networks.
  • Can start immediatley as Internship, 2 days or minimum 16 hours per week
  • Potential full-time offer in July 2024 based on performance


Working with Ricardo


You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.


We will encourage you to use your passion and expertise to make a positive impact through the projects you work on.  Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.


Next steps


Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.


Please advise the recruitment team if you require any adjustments to support you throughout the recruitment process.


Diversity, Equality and Inclusion statement


We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can.