Accounts Assistant

  • Role type
  • Full time

  • Location/s
  • Oxfordshire (Harwell)

  • Closing Date
  • 11/06/2023

Job Description

Ricardo UK Ltd. Logo

Role: Accounts Assistant

Location: Harwell (hybrid working)

Role ID: 2022 - 1632


Our vision is to create a safe and sustainable world

Ricardo plc is a global strategic, environmental, and engineering consulting company, listed on the London Stock Exchange. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.


Energy & Environment, one of Ricardo plc’s five operating business units, is a leader in sustainability consultancy, solving complex environmental challenges through industry-leading analysis, advice and data. With more than 40 years of heritage in addressing air quality, environmental and sustainability issues, our customers value us for our deep understanding and breadth of services covering the entire value chain from evidence, policy & strategy to implementation.


We are currently looking for an Accounts Assistant to join our Finance team, to provide accounting support to ensure the smooth running of the business. As an Accounts Assistant you will be responsible for maintaining the purchase ledger, processing employee expenses and raising sales invoices. We are open to considering candidates seeking a temp-perm opportunity and who are immediately available to start.


Key responsibilities


Accounts Payable

  • Ensure purchase invoices are processed within agreed guidance
  • Ensure employee expenses and credit/purchase cards are processed within agreed guidance.
  • Resolve queries from employees and suppliers and proactively deal with account discrepancies
  • Support preparation of weekly payment runs
  • Provide administrative support for the company credit and purchase cards
  • Preparation of monthly reports including PSA data, control account reconciliations and analysis

 Credit Control

  • Pro-actively chase a portfolio of customers regarding overdue debt by telephone or email to ensure prompt payment
  • Investigating and resolving queries relating to non-payment of invoices
  • Processing and generating reminder letters
  • Take credit card payments from customers
  • Receipt allocation
  • Debtors reporting and receipt forecasting
  • Cover for Credit Control Manager


  • Assist with month end reporting of small subsidiary
  • Support projects to improve processes and reporting
  • Create new projects and work orders in Agresso
  • Any other ad hoc duties as and when required

Key competencies and experience

  • Experience of using accounting software
  • Previous accounts experience
  • Good knowledge of HMRC guidance on VAT
  • Strong computer skills, especially within Outlook and Excel


Skills and behaviours 

  • Have a strong can-do attitude as well as being a team player to support colleagues 
  • Have strong organisational and communication skills 
  • Be highly motivated and reliable 
  • Have a good ability to meet deadlines 
  • Excellent problem-solving skills 


  • Experience of Agresso/Unit 4 ERP and Microsoft Dynamics – but not essential.


Working here


Ricardo is an exciting and rewarding place to work and you have the opportunity to make a difference. You will work with teams of talented, dedicated, and supportive individuals. Alongside having a fantastic opportunity to develop your career with us through our broad range of projects, mentoring opportunities and a personalised approach to your learning and development. We are always keen to hear from people who have driven, ambition and a flair for innovative thinking.


Wellbeing and work life balance


We offer flexible approaches to work, whether that's working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential. Our People are important to us, and we take pride in our wellbeing programmes and policies that support individuals including flexible working, carers policy, mental health first aiders and readily available support through our extensive Employee Assistance programme.


Diversity, Equality and Inclusion statement


We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and ensure a culture of inclusivity, we are a recognised as a 'disability confident' employer.




Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.


Next Steps


Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.