Our Vacancies

Early careers

International Travel Administrator

  • Role type
  • Part time, Flexible Hours, Full time, Permanent

  • Location/s
  • Oxfordshire (Harwell)

  • Closing Date
  • 06/02/2023

Job Description

Ricardo UK Ltd. Logo


Role: International Travel Administrator

Location: Harwell Campus, OX11 0QR (Didcot)

Role ID: 2022-1705


Our vision is to create a safe and sustainable world

Ricardo plc is a global strategic, environmental, and engineering consulting company, listed on the London Stock Exchange. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.


Energy & Environment, one of Ricardo plc’s five operating business units, is a leader in sustainability consultancy, solving complex environmental challenges through industry-leading analysis, advice and data. With more than 40 years of heritage in addressing air quality, environmental and sustainability issues, our customers value us for our deep understanding and breadth of services covering the entire value chain from evidence, policy & strategy to implementation.


We are currently looking for an International Travel Administrator to join our Operations team.


The successful candidate will make travel arrangements for consultants and managers who are travelling on Ricardo business. The trips range from a day trip on the Eurostar to Brussels for a client meeting to complex trips involving multiple long-haul flights and hotel stays in different countries. 


Key responsibilities

You will provide support to the International Travel Manager, other members of the travel team and our many international travellers in booking and recording travel including the following. Thorough training would be provided in all systems.

  • Booking flights, hotels, taxis, trains and hire cars using on-line portals and by phone
  • Liaising with travellers to understand their needs and preferences, by email, phone and instant message
  • Processing visa applications
  • General administration of travel bookings, e.g. checking invoices
  • Ad hoc support to travellers and other members of the team


Key competencies and experience

  • Working knowledge of Microsoft Office, including Microsoft Excel
  • GCSEs in Mathematics and English, or equivalent qualifications demonstrating numeracy and literacy
  • Experience of a customer-facing role

 Skills and behaviours 

  • Have strong organisational and communication skills
  • Have a good ability to meet deadlines
  • Have a strong can-do attitude as well as being a team player to support colleagues
  • Be highly motivated and reliable

Working here

Ricardo is an exciting and rewarding place to work and you have the opportunity to make a difference. You will work with teams of talented, dedicated, and supportive individuals. Alongside having a fantastic opportunity to develop your career with us through our broad range of projects, mentoring opportunities and a personalised approach to your learning and development. We are always keen to hear from people who have driven, ambition and a flair for innovative thinking.


Wellbeing and work life balance

We offer flexible approaches to work, whether that's working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential. Our People are important to us, and we take pride in our wellbeing programmes and policies that support individuals including flexible working, carers policy, mental health first aiders and readily available support through our extensive Employee Assistance programme.


Diversity, Equality and Inclusion statement

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and ensure a culture of inclusivity, we are a recognised as a 'disability confident' employer.



Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.

Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.