Our Vacancies

Early careers

Bid Coordinator

  • Role type
  • Full time

  • Location/s
  • Oxfordshire (Harwell), London, Manchester, Flexible, UK

  • Closing Date
  • 04/02/2023

Job Description

Ricardo UK Ltd. Logo


Role: Bid Coordinator

Location: Uk Flexible

Role ID: 2022-1658


Our vision is to create a safe and sustainable world

Ricardo plc is a global strategic, environmental, and engineering consulting company, listed on the London Stock Exchange. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.


Energy & Environment, one of Ricardo plc’s five operating business units, is a leader in sustainability consultancy, solving complex environmental challenges through industry-leading analysis, advice and data. With more than 40 years of heritage in addressing air quality, environmental and sustainability issues, our customers value us for our deep understanding and breadth of services covering the entire value chain from evidence, policy & strategy to implementation.


We are currently looking for a Bid Coordinator to join our consulting team in Evidence and Policy. Our Sales Support team assist our busy consulting teams with tender searches and tender responses. Flexibility and a ‘can do’ approach are vital in this role; a proactive and positive attitude is as important as the skills and experience you bring.


Key responsibilities

  • Initial screen and circulation of tender notices of potential interest
  • Advise to colleagues on the features and idiosyncrasies of tender portals
  • Collation and adaptation of administrative information for tender responses and supplier questionnaires
  • Formatting and compliance checks of tender responses
  • Input and electronic submission of tenders through online portals
  • Tracking of external clarification requests and responses
  • Tracking of internal support requests and progressing actions
  • Collation and reporting of customer feedback
  • Coordinating periodic review and update of CVs
  • Project support

Key competencies and experience

The successful candidate will possess:

  • Previous administration and bid support experience
  • Strong organisational skills, with the ability to plan and prioritise a varied workload, balancing the needs of various stakeholders
  • Proven ability to take ownership of tasks
  • Competence in all MS office applications

Skills and behaviours 

  • Accuracy and attention to detail are vital
  • A flexible approach – able to see where help is needed and support colleagues as necessary
  • Be comfortable juggling a variety of tasks in a sometimes fast-paced operational environment
  • Calm under pressure
  • Excellent listening, written and verbal communication skills
  • Be a team player able to work with a wide range of stakeholders both inside and outside of the organisation, including other sales support managers in our team.
  • Keen to learn new systems and processes
  • Able to suggest improvements to systems and processes to improve efficiency.

Working here


Ricardo is an exciting and rewarding place to work and you have the opportunity to make a difference. You will work with teams of talented, dedicated, and supportive individuals. Alongside having a fantastic opportunity to develop your career with us through our broad range of projects, mentoring opportunities and a personalised approach to your learning and development. We are always keen to hear from people who have driven, ambition and a flair for innovative thinking.


Wellbeing and work life balance


We offer flexible approaches to work, whether that's working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential. Our People are important to us, and we take pride in our wellbeing programmes and policies that support individuals including flexible working, carers policy, mental health first aiders and readily available support through our extensive Employee Assistance programme.


Diversity, Equality and Inclusion statement


We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and ensure a culture of inclusivity, we are a recognised as a 'disability confident' employer.




Our core benefits include 25 days' annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. We also offer a wide range of flexible benefits to suit your lifestyle.


Once you have submitted your application a member of our Recruitment Team will be in touch. Please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.