Our Vacancies

Early careers

Administrator / Administration Officer

  • Role type
  • Indirect, Full time, Permanent

  • Location
  • Beijing

  • Closing Date
  • 23/08/2018

Job Description

THE ROLE 

Ricardo Rail Beijing is seeking for an incumbent who is experienced in administration to take the role of Administrator / Administration Officer. This is a permanent role and a great chance to join a well-established and rapidly expanding company.

KEY RESPONSIBILITIES:

  • Manage office procurement including, stationery, furniture, promotional material, IT equipment; within the office budget
  • Be responsible for the effective communication with local vendors
  • Ensure that the office facilities are maintained at a professional level of cleanliness and tidiness and to a high level of safety to meet the needs of team members.
  • Ensure visitors are professionally hosted and telephones answered promptly and to a standard that will enhance Ricardo’s reputation.
  • Co-ordinate internal meetings including scheduling, catering, etc.
  • Manage the travel for all staff, including the coordination of airfares, train ticket booking, car pick-up and accommodation within corporate guidelines.
  • Co-ordinate work permits, travel VISA’s, invitation letter support and APEC cards
  • Ensure office documentation looks professional and adheres to corporate branding guidelines
  • In conjunction with the Asia HR team, co-ordinate effective induction programmes for new employees
  • Co-ordinate expense approvals as required

QUALIFICATIONS AND EXPERIENCE REQUIRED

  • University degree or above in any disciplines
  • At least 3 years administration experience in sizable multi-national company
  • Be a good team player, positive thinking, high flexibility, innovative and able to work under pressure
  • Good communication, negotiation and interpersonal skills in dealing with people at all levels
  • Proficiency in MS Word, Excel, PowerPoint, English & Chinese Word Processing
  • Good command of written and spoken Chinese (Putonghua) and English is a must
  • English TOIEC score of 700+ preferred
  • Immediately available or available to start shortly highly preferred